Run and review vendor credit checks

Credit checks give finance reviewers a controlled worklist for vendor financial evidence. A project can request checks for relevant vendors, upload a report, extract structured details and record review status. AI-assisted extraction accelerates reading but does not replace verification against the source PDF or the reviewer’s judgement.

In the app: /projects/…/credit

Before you start

• Confirm your organisation is entitled to store and review the report, and limit access to appropriate finance or project reviewers.

• Use the correct vendor and a current, legible report; never upload credentials or unrelated identity documents.

Step by step

1. Open the credit worklist

Use Project → Credit for one project, or the workspace credit view when your finance role reviews work across projects. Check existing status before requesting a duplicate.

2. Assign and request reviews

Select the project vendors that require a check and assign the appropriate reviewer where supported. Use Request all only after confirming the eligible set.

3. Upload the source report

Attach the correct PDF to the vendor credit item. Verify the company identity and report date before starting extraction.

4. Verify extracted information

Compare extracted health indicators, company details and red flags with the source pages. Correct fields manually when extraction is incomplete or wrong, and record material uncertainty.

5. Complete the review

Mark the item reviewed only after the source and structured summary agree sufficiently for the project’s policy. Discard an incorrect upload using the supported action rather than treating it as valid evidence.

What happens next

• Use the reviewed outcome in decision governance while keeping the source report under its intended access controls.

• Request a new check when the report becomes stale; do not overwrite history to make an old review appear current.

Troubleshooting

Extraction produced missing or implausible values

Open the PDF, verify legibility and company identity, then correct the structured fields manually. Treat AI output as a draft.

A reviewer cannot see the item

Check their finance or project reviewer assignment, project access and active workspace. Cross-workspace credit access requires the appropriate finance permission.

The wrong report was uploaded

Use Discard or the supported replacement path, document the correction and upload the right source. Do not simply edit fields to match a different company.