How it works
Seven stages. One structured process.
From initial stakeholder requirements all the way through to post-launch validation. Every stage purpose-built, every decision traceable.
Capture what stakeholders actually need
Before you look at a single vendor, survey the people who'll use the system. Publicly shareable link — no login required. Rating grids capture both importance and satisfaction with the current system. Insights feed directly into the shortlisting criteria.
Find vendors from a global directory
Search a shared, community-scored vendor directory — thousands of software vendors ready to add with one click. See anonymised community scores from organisations that have already evaluated each vendor, aggregated from real RFIs and demos.
Score the demo while it's fresh
Your team scores each demo independently — UI/UX, mobile, AI, navigation. Everyone scores before discussion so you capture real independent reactions. Vendors with poor demo scores are filtered before you waste weeks on an RFI.
Send a structured capabilities questionnaire
Build a requirements template once, send it to every shortlisted vendor. Vendors complete it in a branded secure portal — no account required. Structured answers (Out of the box / Requires development / Planned / Doesn't do it) make comparison instant.
Let end-users verify what vendors claim
During sandpit access or trial, your actual users score specific tasks. Everyone scores their own workflow independently. Aggregate by role, team, or department. Surface disagreement between power users and occasional users before you sign.
Make a defensible, auditable decision
Survey insights, demo scores, RFI responses, and stakeholder testing combine into one weighted scorecard. Every score is traceable back to an individual response. The final decision has a paper trail that holds up to board-level scrutiny.
Close the loop after go-live
Auto-generated from your Stage 1 requirements. Send to the same stakeholders 3–6 months post-launch. Did the chosen vendor deliver on what they asked for? NPS score. Capability-by-capability comparison. The loop is closed.
Ready to start?
Run your first evaluation in minutes.
14-day free trial. No credit card. No procurement team required.