Your next software decision shouldn't live in a spreadsheet.
Sagan is structured vendor evaluation for teams that have outgrown shared Excel files but can't justify a £30,000/yr enterprise procurement suite.
14-day free trial · No credit card · Cancel any time
Projects / ERP Platform Selection
ERP Platform — 2026
| Vendor | Demo | RFI | Stakeholder | Overall | Status |
|---|---|---|---|---|---|
| Vertex Suite | 88 | 91 | 84 | 88 | Proceeding |
| Meridian Cloud | 76 | 79 | 71 | 75 | Proceeding |
| CoreSystems Pro | 61 | 55 | 49 | 55 | Rejected |
Trusted by procurement, IT, and operations teams
200+
teams running evaluations
4,800+
vendors evaluated
18,000+
stakeholder scores collected
97%
of users complete their first evaluation
The problem
The way most teams do this is broken.
You shortlist five vendors. You build a scoring spreadsheet. Six people start editing it at once. Someone pastes the wrong column. The vendor portal is a Word doc emailed as a PDF. Your stakeholders' feedback is in a Teams thread nobody can find. Three months later you make a gut-feel decision and write a post-hoc justification.
The enterprise alternatives — Ivalua, Jaggaer, full Loopio deployments — cost £15,000–£80,000 a year and take quarters to implement. That's not a solution for most teams.
Evaluation lives in spreadsheets
Multiple versions, no source of truth, formulas that break.
Vendor RFIs sent as Word documents
Free-text answers that are impossible to compare side by side.
Stakeholder feedback in email threads
"I thought Vendor B was good" — with no score attached to it.
Decisions made on gut feel
No audit trail. No defensible reasoning. Just "we went with the one we liked."
How it works
Three phases. One structured process.
Each phase is purpose-built — not a generic form. Together they give you a complete, auditable picture of every vendor.
Score the demo while it's fresh
Your team attends the demo and scores it immediately — UI/UX, mobile experience, AI capabilities, ease of navigation. Everyone scores independently so you surface real consensus, not groupthink. Vendors with a poor first impression get filtered before you waste weeks on an RFI.
Send a structured capabilities questionnaire
Build a requirements template once, send it to every vendor. Each question gets one of four answers: Out of the box · Requires development · Planned in roadmap · Doesn't do it. No free-text ambiguity. Vendors complete it in a branded portal — no account required.
Let users verify what vendors claim
During sandpit or trial, your actual end-users score specific tasks: "I could complete my key workflow without training", "The mobile experience matched my expectations", "I found the report I needed in under a minute." Each person scores their own workflow. Aggregate by role, team, or department.
Platform
Everything your evaluation needs
Three structured evaluation phases
Demo scorecard, vendor RFI, and stakeholder scoring — each purpose-built, not a generic form builder.
Demo & meeting log
Log every vendor interaction with notes, recording links, and a clear Proceeding / Rejected outcome. Nothing lives in email threads.
Global vendor directory
Search a shared database of software vendors before adding your own. Verified vendors are surfaced first. No starting from scratch.
External stakeholder links
Invite colleagues or external stakeholders to score via a tokenised link. No account required. Scores aggregate automatically.
Aggregated comparison reports
Every phase contributes a weighted score. One report shows you where each vendor stands across all dimensions.
Tenant-branded vendor portal
Vendors see your logo and brand colours when completing their RFI. Looks professional. Costs nothing extra.
Comparison
Why not a spreadsheet? Why not an enterprise suite?
There's a gap between "good enough" and "way too expensive." Sagan fills it.
Note: Loopio / Responsive are vendor-side tools — they help sellers respond to RFPs, not buyers evaluate them.
| Feature | Sagan | Spreadsheets | Jaggaer / Ivalua |
|---|---|---|---|
| Setup time | Minutes | Days | Weeks + implementation |
| Annual cost | From £468/yr | £0 (but your time isn't) | £15,000–£80,000+ |
| Vendor portal | |||
| Demo scoring | Manual | ||
| Stakeholder scoring | Sometimes | ||
| Structured RFI (capability grid) | Sort of | ||
| Global vendor directory | |||
| Audit trail | |||
| No IT team required |
What teams say
Decisions people can stand behind
“We ran a six-vendor platform evaluation in three weeks. The same process used to take three months and a shared Excel file nobody could find.”
Head of Technology
Global Energy Company
“The stakeholder scoring phase changed everything. We finally got structured feedback from the people who'd actually use the software, not just the project team.”
Digital Transformation Lead
Manufacturing Group
“Vendors told us our RFI process was the most professional they'd seen. That reflected well on us and got better quality responses.”
IT Procurement Manager
Financial Services Firm
Pricing
Transparent pricing. No surprises.
Enterprise procurement suites (Jaggaer, Ivalua) start at £30,000/yr and take months to implement. Sagan Pro is £149/mo. No implementation fees. No per-user pricing.
Starter
3 projects · 5 vendors
Pro
Most popularUnlimited projects · Unlimited vendors
Enterprise
SSO · SLA · Dedicated support
Built for teams that take security seriously
SOC 2 Type II ready
We follow SOC 2 security controls as standard. Full report available on request under NDA.
GDPR compliant
Data stored in EU-West infrastructure. DPA available. Privacy-by-design from day one.
UK-hosted data
All tenant data stays in the United Kingdom. No cross-border transfer without consent.
SSO & SCIM
SAML 2.0 SSO and SCIM provisioning available on Enterprise plans. Works with Okta, Azure AD, and Google Workspace.
From the blog
Evaluation best practices
Why structured vendor evaluation beats spreadsheets every time
Most software selection processes die in a Google Sheet. Here's how to run an evaluation that produces a defensible decision.
7 min readProcurementRFI vs RFP: which should you send to vendors?
An RFP asks for a proposal. An RFI asks for information. For most software evaluations, you want the latter.
5 min readGuideThe demo scorecard: how to score vendor demos objectively
A good demo scoring template captures independent reactions before groupthink sets in. We'll show you what to include.
6 min readRun your first evaluation today.
Set up a project, add your vendors, and send your first RFI in under 20 minutes. Your next software selection will be the most structured one you've ever done.
14-day trial · No credit card · Cancel any time